Designing Your Office for Collaboration

collaboration

Collaboration is one way to boost productivity in the office. However, successful implementation consists of more than just putting a group of people together in the same room.

Fostering teamwork

There are several things an organisation can do to foster a collaborative environment. If you are moving offices, you have an opportunity to plan and design your new location around collaboration.

Consider organising the new office around focused work, conference calls, and telepresence. This means setting aside quiet, social, and collaborative areas where speakerphone can be used without disturbing other people.

Place meeting rooms and project areas within close proximity of teams. Remember that any room or space that’s located too far from the workspace will typically go unused.

Evolving to digital

Provide for and support the transition of analogue work into digital documentation. Enable workers to share information from personal devices, such as notebook PCs and tablets, to a larger format, such as TVs and projectors, to encourage group participation.

Instead of assigning staff to a fixed desk, encourage them to switch where they sit, to connect them to other people, projects, and ideas. Provide a range of furniture and technology that will support employees in their preferred work mode, whether it is focused, social, learning, or collaborative.

Decide where to place network cabling and phone points throughout the office, and what type of phone system and/or unified communications solution to install. This means checking if the office space is already cabled, or if it will need to be done before you move in.

It is worthwhile to find out what is and isn’t available at your new premises well before the move date. That way you will be able to plan ahead and not get stuck with poor performing infrastructure that will hamper your staff from collaborating.

Ready to work together

To help prepare an office for collaboration, BTAS Snapshot provides a high-level management summary of the current status of the organisation’s communication environment. The on-site and remote discovery, analysis and measurement activities take on average three weeks, and are followed by a detailed report and stakeholder presentation.

When it comes to upgrading the communications environment, BTAS Network is our end-to-end management of your local area network (LAN) and Wi-Fi. This includes 24/7 network monitoring and managed security by our dedicated Network Operations Centre (NOC).

BTAS Connect uses fast fibre as the backbone to deliver high speed Internet and Wi-Fi to mid-size organisations. In addition to offering choice to companies in terms of design and architecture, it delivers cost efficiency by providing the latest in technology and increased competitiveness around pricing in the market.

To find out more about the above products and how they can help your business, visit the product pages or contact us.

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