When a company expands or nears the end of its lease, the time comes to look for a new office. Choosing an office space for your business can be challenging, but the move itself comes with its own complexity.
A company can only generate business as long as it is up and running, so an office move will likely disrupt the whole business or parts of it. That’s why it is important to ensure the entire moving process is as efficient as possible so your company can quickly return to doing business.
Plan well ahead
One way to manage the office move is create a timeline for when packing and the relocation will take place, starting from 4-6 months before the move. This will help you decide the last days for equipment and furniture contained within the office, as well as when you will communicate the changes to employees so they stayed informed.
Moving offices requires time and resources, so it is important to properly budget for movers and equipment transportation. If you think it can benefit the move, you could try asking an employee or two for assistance.
In addition to moving to a new office, you will need cleaners to clear up your old premises. Movers and cleaners should typically be hired two to three months before the move, and the time before that should be used to research companies and pick the ones that come highly recommended.
Inform everyone early
Your company is likely relying on several different products and services, so vendors need to be updated two to three months before the move. This will provide vendors with enough time to adjust your shipping and billing address so that you won’t be missing anything important at your new office.
Some things take longer to relocate than others, so it may be better to prepare them more than three months ahead of the move. For example, new furniture or signage may be bought in advance to ensure they are all arranged before your business makes the move.
The larger the office you have, the more time you will need to relocate and deploy Internet and phone services. Engaging with providers and planning ahead will help reduce any unexpected technical issues at the new site.
Right solutions for the right place
It is said that approximate eighty per cent of unexpected communications blackouts and cost overruns on network relocations are the result of inadequate advance planning of the voice, data and electrical installation. You can help mitigate the risk with proper planning and having the right solutions in place.
BTAS Snapshot provides a high-level management summary of the current status of the organisation’s communication environment. The on-site and remote discovery, analysis and measurement activities take on average three weeks, and are followed by a detailed report and stakeholder presentation.
When it comes to upgrading your communications setup, BTAS Network is our end-to-end management of your local area network (LAN) and Wi-Fi. This includes 24/7 network monitoring and managed security by our dedicated Network Operations Centre (NOC).
Not only do we offer choice when it comes to the right network for you, we also provide you with a variety of ways to invest in it. In additional to capital and operational expenditure options, BTAS Network is available as NoD.
BTAS Connect uses fast fibre as the backbone to deliver high speed Internet and Wi-Fi to a mid-size organisation. In addition to offering choice to companies in terms of design and architecture, it delivers cost efficiency by providing the latest in technology and increased competitiveness around pricing in the market.
To find out more about the above products and how they can help your business, visit the product pages below or contact us.